Main duties:
- Reporting to Company Directors and performing secretarial and administrative duties.
- Typing, formatting, and editing reports, documents, and presentations.
- Entering data, maintaining databases, and keeping records.
- Liaising with internal departments, answering calls, and making travel arrangements.
- Managing internal and external correspondence on behalf of Company Directors.
- Scheduling appointments, maintaining an events calendar, and sending reminders.
- Copying, scanning, and faxing documents, as well as taking notes.
- Preparing facilities for scheduled events and arranging refreshments, if required.
- Observing best business practices
Requirements:
- Min 1 year of experience as a personal assistant would be advantageous.
- Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
- Advanced typing, note-taking, recordkeeping, and organizational skills.
- Ability to manage internal and external correspondence.
- Working knowledge of printers, copiers, scanners, and fax machines.
- Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
- Excellent written and verbal communication skills.
- Exceptional interpersonal skills.
- Fluent in English and in German
- Valid Driving license
What’s on offer:
- Starting salary of €46,400 p/a
- 20 days AL
- Healthcare insurance
- Private pension (after one year in the company)
- Flexible work times
- Free parking
- On-site gym and canteen
Work model: Hybrid (3 days onsite, 2 days WFH)
Location: Dublin